News & EVENTS

NEA EXECUTIVE BOARD MEETING
Friday July 8, 2016 
Time: 10:00 am – 4:00 p.m. 
Location: 202 Burlington Rd. Bedford, MA at the MITRE Corporation in C Building
Please note: A government issued ID is required to enter the building. 

All NEA members are welcome to attend the NEA Executive Board quarterly meeting on Friday, July 8. RSVP is not necessary but preferred. Please contact Krista at kferrante@mitre.org if you plan to attend. You can read the board meeting agenda on the NEA website.

Unable to attend in person? NEA is committed to making our board meetings open to all members. If you would like to request remote access to part or all of the December meeting, please contact the Inclusion and Diversity Coordinator, Anna Clutterbuck-Cook (diversity@newenglandarchivists.org / 617-646-0561) and we will do what we can to accommodate your request.

You can always access board meeting minutes on the NEA website.

Travel Details:

Location & Directions

https://www.mitre.org/about/corporate-overview/locations-and-directions

Bus

• The MBTA 351 bus stops at MITRE by the M building garage on the Route 62 side. The 351 bus schedule can be viewed at the MBTA’s website. The schedule is also posted in M lobby. This bus runs one way only in the morning and afternoon. The bus leaves Alewife Station every half-hour from 6:15 a.m. to 8:45 a.m. and leaves Oak Park (Crosby Drive) from 3:15 to 6:15 going to Alewife. Please refer to the MBTA website for a more detailed schedule and map.
• MBTA Park and Ride Lots
• The Lowell Regional Transit Authority (LRTA) has a bus that comes right through the MITRE complex. The bus stop is located at the entrance to the MITRE parking garage facing Rt 62. The Route 14 bus runs from the Lowell transit center through Billerica, Burlington and Bedford. The bus leaves the transit center about every two hours from 6:00 a.m. to 5:30 p.m. and leaves the Lahey Clinic about every two hours from 7:00 a.m. to 6:30 p.m. The LRTA also sells monthly passes which employees have to purchase from their distributor. Please refer to their website for a more detailed schedule.

Rail

• MBTA Lowell Line – Ride the commuter rail from North Station to Lowell.

The Journal of Contemporary Archival Studies (JCAS), a peer-reviewed online journal hosted by Yale University and New England Archivists, seeks an Associate Editor and a Marketing Associate. All interested candidates should apply by August 1, 2016. See below for details.

JCAS's mission is to further awareness of issues and developments in the work of professional archivists, curators, and historians, and serve as a locus for graduate students and professionals in library science, archival science, and public history to contribute original works of research and inquiry for peer review and publication. JCAS publishes research articles, case studies, literature reviews (book, web-based, multimedia), work-in-progress articles, and conference reports that emphasize unique intellectual and technological developments in the archival profession. JCAS is an open-access, online academic journal published via the Berkeley Electronic Press Digital Commons platform.

ASSOCIATE EDITOR The Associate Editor collaborates with the Managing Editor in soliciting, selecting, and developing content for the journal. The Associate Editor reviews assigned submissions and oversees the peer review process for them: reading and evaluating reports submitted by peer reviewers and recommending to the Managing Editor whether the manuscripts should be accepted for publication, accepted for publication with revisions, or rejected for publication. The Associate Editor participates in outreach programming whenever possible and assists in the solicitation of submissions on an ongoing basis. This person will serve a term of three years, with the opportunity to serve a second term if desired.

MARKETING ASSOCIATE
The Marketing Associate generates and oversees all publicity, networking, and liaison work for the journal's social media presence. The Marketing Associate manages all incoming and outgoing communications and coordinates outreach events with the NEA Communications Committee. This person will serve a term of two years, with the opportunity to serve a second term if desired.

Interested candidates are asked to submit a resume and a short cover letter for consideration by the NEA Executive Board. Deadline for submission is August 1, 2016. Applications and questions should be directed to NEA Immediate Past President Colin Lukens: colin_lukens@harvard.edu.

Please excuse the cross-postings. New England Archivists would like to make our members aware of an opportunity to attend an event at Harvard University's Countway Library honoring Kathryn Hammond Baker. All are welcome to attend:

Kathryn Hammond Baker Memorial and Strategic Conversation with Ixchel Faniel
Thursday, June 9 | 1:00–4:00 pm

Countway Library, Lahey Room
Longwood Medical Area
10 Shattuck Street | Boston, MA 02115

___________

1:00–2:00 pm | Kathryn Hammond Baker Memorial
Please join fellow friends and colleagues as we remember Kathryn.

2:30–4:00 pm | Improving Support for Researchers: How Data Reuse Can Inform Data Curation
In this talk, Ixchel Faniel from OCLC will discuss data reuse practices within academic communities as a means to inform data curation. Knowledge of data reuse and curation processes can shape the activities and services of researchers, librarians, and other information professionals in order to enhance data reuse and accelerate research discoveries. Refreshments will be served from 2:00 to 2:30 pm.

Strategic Conversations at Harvard Library are funded through the generosity of The Bradley M. and Terrie F. Bloom Family Fund.

Join the New England Archivists at the 2016 Massachusetts History Conference:

Putting History on the Map Together: In Town, County, and Across the Commonwealth
June 13, 2016
College of the Holy Cross, Worcester, MA

Join us for a public conversation about advocacy for local and public history organizations in Massachusetts, along with a program filled with opportunities to meet, network, and collaborate. Participate in workshops; learn about grants; participate in skills development for professionals or volunteers in public history.

Keynote speaker: Steve Bromage, Executive Director of the Maine Historical Society and the Maine Memory Network.

See the full program and register at http://masshumanities.org/programs/mass-history/history-conference-2016/

Make sure to check out the NEA-sponsored and archives-related talks:

1:30-2:45
Digital Tools for Sharing Your Collections
Participants learn about and try out popular and readily-available archival digital tools, many of which are used by large archives, including Omeka, Flickr, Wikipedia, the Internet Archive, WordPress, digital humanities mapping, networks, and text analysis tools. What tools have you used to share and develop information with collaborators at a distance? Session includes tips, instruction, discussion, and hands-on learning.
     Presenters:
     Marta Crilly, Boston City Archives
     Jenny Gotwals, Schlesinger Library, Harvard University
     Nicholas Houlahan, Simmons College
     James McGrath, Brown University
     Michelle Montalbano, Simmons College
     Anna Newman, Simmons College
     Greta Suiter, Institute Archives and Special Collections at MIT Libraries
     Mark Vassar, Schlesinger Library, Harvard University
     Jessica Venlet, Institute Archives and Special Collections at MIT Libraries

3:15-4:30
Setting Up an Archives
Participants learn how to set up an archives for a small historical organization, with practical tips from the trenches.
     Presenters:
     Jeannette A. Bastian, Simmons College
     Michelle Chiles, Rhode Island Historical Society
     Rachel Onuf, Roving Archivist

3:15-4:30
Invitation to Collaborate
Working together for public history: learn about engaging collaboration opportunities currently available to historical organizations throughout Massachusetts, including cataloguing and or digitizing your materials, or participating in gathering up local memories and historical materials along with others.
     Presenters:
     Tom Blake, Boston Public Library / Digital Commonwealth
     Rob Cox, Special Collections & University Archives, University of Massachusetts Amherst
     Carolyn Goldstein, Mass Memories Road Show / University of Massachusetts Boston
     Desiree Hamelin, Freedom’s Way Trail Initiative
     Elizabeth Thomsen, Digital Commonwealth

This conference is sponsored by the American Association for State and Local History, Mass Humanities, Massachusetts Historical Society, Massachusetts State Historical Records Advisory Board (MA SHRAB), New England Archivists, University of Massachusetts Amherst Program in Public History, University of Massachusetts Boston Public History and Archives Tracks and the Joseph P. Healey Library

Dear NEA community,

The deadline to apply to volunteer as Mentoring Administrator has been extended to May 22nd. This administrator, whose sole responsibility will be to the Mentoring Program, will be a member of the Membership Committee and will serve for two years.

The Mentoring Administrator will be responsible for supporting the mentoring liaisons, mentors, and mentees. S/he will study the Mentoring Task Force report and, according to its recommendations, relaunch a formalized Mentoring Program. S/he will recruit and organize the liaisons and work with the Communications Committee to promote the activities of the program. The administrator will report on all program activity to the Membership Co-Chairs and, when requested, to the NEA Executive Board.

If you are interested in this great opportunity to get involved with NEA and help develop one of our newer innovative programs, please prepare a short statement of purpose and email it by May 22, 2016, to the Co-Chairs of the Membership Committee:
     Pamela Hopkins (psmhopkins@gmail.com)
     Heather Mumford (Heather_Mumford@hms.harvard.edu)

If you have further questions, please contact the Membership Co-Chairs.

Thank you.
NEA Membership Committee 

Early-bird registration for the New England Archivists' June workshop on records management programs ends May 15th. Register now to take advantage of the early-bird rates.

ABOUT THE WORKSHOP:
As archivists, we're very familiar with one part of the "records lifecycle" -- how can we leverage our knowledge to make records management happen? This workshop will help you to use your expertise and skills to fill in gaps. You will leave knowing how to analyze active records and records-keeping systems to help ensure that what should come to the archives actually arrives, and what doesn't need to be kept is disposed of appropriately by the right people, at the right time.
     Can you carry out risk mitigation that keeps senior management informed and supportive?
     Do you have a disaster plan not just for vital records, but for vital systems?
     Are you protecting privacy and intellectual property rights while making information available and useful? You will after this workshop!

DETAILS:
Records Management in the Round: Re-purposing your Archival Expertise to Start a Program
Tuesday, June 7, 2016, 9:00 a.m. - 5:00 p.m.
New England Historic Genealogical Society | Boston, MA
Instructors:
     -- Sarah Demb, Senior Records Manager/Archivist at the Harvard University Archives
     -- Sarah Polirer, Manager of Corporate Research at the Cigna Corporation, CT.

To register and for more information, visit the NEA website.

As we finally wind down from the New England Archivists Spring 2016 Meeting earlier this month, we'd like to give a big thank you to all who made this one of NEA's best meetings yet. Take a moment to browse some photographs of the three-day event, or put all the pieces together by scrolling through tweets and photos on Storify.

And mark your calendars for NEA's Fall 2016 Meeting, Bridging the Gaps, on Friday, October 14th, at the Yiddish Book Center in Amherst, MA. Look for more information soon.

Dear NEA community,

The New England Archivists Membership Committee is reaching out to the membership regarding the new NEA Mentoring Program.

In 2013, with the support of several experienced NEA members, the Roundtable for Early Professionals and Students (REPS) leadership piloted a mentoring circle program for its members. Over the course of a year, three mentoring circles were established, following an application call and matching process. Each circle was led by a team of two mentors—members of the NEA community with differing levels of experience—with four or five mentees from the REPS membership participating. The circles were supported by liaisons from the REPS leadership who were responsible for communicating with participants and scheduling meetings.

As we move to formalize the program, the NEA Membership Committee seeks an individual to act as an administrator for the Mentoring Program. This administrator, whose sole responsibility will be to the Mentoring Program, will be a member of the Membership Committee and will serve for two years.

The Mentoring Administrator will be responsible for supporting the mentoring liaisons, mentors, and mentees. S/he will study the Mentoring Task Force report and, according to its recommendations, relaunch a formalized Mentoring Program. S/he will recruit and organize the liaisons and work with the Communications Committee to promote the activities of the program. The administrator will report on all program activity to the Membership Co-Chairs and, when requested, to the NEA Executive Board.

The Membership Committee hopes you will consider nominating yourself for this rewarding opportunity.

If you are interested, please prepare a short statement of purpose and email it by May 15, 2016, to the Co-Chairs of the Membership Committee:
     Pamela Hopkins - psmhopkins@gmail.com
     Heather Mumford - Heather_Mumford@hms.harvard.edu

After May 15, the Membership Committee will review all statements from applicants and select the administrator. If you have further questions, please contact the Membership Co-Chairs.

Thank you.
NEA Membership Committee 

Join the New England Archivists at the 2016 Massachusetts History Conference:

Putting History on the Map Together: In Town, County, and Across the Commonwealth
June 13, 2016
College of the Holy Cross, Worcester, MA

Join us for a public conversation about advocacy for local and public history organizations in Massachusetts, along with a program filled with opportunities to meet, network, and collaborate. Participate in workshops; learn about grants; participate in skills development for professionals or volunteers in public history.

Keynote speaker: Steve Bromage, Executive Director of the Maine Historical Society and the Maine Memory Network.

See the full program and register at masshumanities.org

Sponsored by the American Association for State and Local History, Mass Humanities, Massachusetts Historical Society, Massachusetts State Historical Records Advisory Board (MA SHRAB), New England Archivists, University of Massachusetts Amherst Program in Public History, University of Massachusetts Boston Public History and Archives Tracks and the Joseph P. Healey Library

Every year we rely so much on the time and energy New England Archivists members volunteer to the organization. We'd liked to recognize those volunteers who rotated off of committees over the past year.

Parting NEA Volunteers - 2015

Executive Board

Immediate Past President - Jill Snyder

Representative-at-Large - Erica Boudreau

Secretary - Adrienne Pruitt

Archival Advocacy Award Committee 

Distinguished Service Award Committee

Danielle Kovacs

Nora Murphy

Audio/Visual Professional Development Award Committee

Jessica Bitely

Alison Clemens

Sara Goldberg

Communications Committee

Elise Dunham

Stephanie Warner

Constituency Task Force

Co-Chair: Erik Bauer

Co-Chair: Tom Doyle

Elise Dunham (Connecticut)

Jamie Kingman Rice (Maine)

Dan McCormack (Massachusetts)

Rodney Obien (New Hampshire)

Chelsea Gunn (Rhode Island)

Prudence Doherty (Vermont)

Education Committee

Lily Troia

Caleigh Ross

Education Coordinator

James DaMico

Haas Award Committee

Irene Gates

Marilyn Morgan

Elizabeth Russell

Hale Award Committee

Sara Goldberg

Pamela Hopkins

Kimberly Kennedy

Meeting and Travel Scholarship Committee

Kelly Francis

Maggie McNeely

Marilyn Morgan

Membership Committee

Co-Chair: Marilyn Morgan

Co-Chair: Casey Davis

Mentoring Task Force

Co-Chair: Caitlin Birch

Co-Chair: Camille Torres Hoven

Michelle Chiles

Mary Richardson

Matt Spry

Darla White

Nominating Committee

Chris Burns

Marta Crilly

Joan Gearin

Nova Seals

Newsletter Editors

Co-Chair: Pamela Hopkins

Co-Chair: Heather Mumford

Program Committee - Fall 2015

Chair: Lisa Long Feldmann

Dan Bullman

Paul Caserta

Keith Chevalier

Jim DaMico

Kristin Eshelman

Molly Frazier Macke

Shana McKenna

Kate Wells

Program Committee - Spring 2016

Chair: Megan Schwenke

Meghan Bailey

John Campopiano

Marta Crilly

Sarah Funke-Donovan

Danielle Kovacs

Olivia Mandica-Hart

Martha Meacham

Nora Murphy

Matt Spry

Melanie Wisner

Records Schedule Implementation Task Force

Co-Chair: Liz Francis

Co-Chair: Jill Snyder

Elizabeth Cousins

Abby Cramer

Adrienne Pruitt

Laura Smith

Strategic Plan 2016-2020 Task Force

Co-Chair: Caitlin Birch

Co-Chair: Jill Snyder

Erica Boudreau

Stephanie Call

Elizabeth Caron

Johanna Carll

Anna Clutterbuck-Cook

Hanna Clutterbuck-Cook

Kathryn Donahue

Maureen Jennings

Juliana Kuipers

Michael Lotstein

Colin Lukens

Taylor McNeilly

Silvia Mejia

Rose Oliveira

Caleigh Ross

Nova Seals

Jessica Sedgwick

Elizabeth Slomba

Jessica Tanny

Susan J. Von Salis Student Meeting and Travel Scholarship Committee

Michelle Chiles

Marilyn Morgan

Deborah Richards

Workshop Instructors

Caring for Historical Records: An Introduction

Anne Ostendarp

Arrangement and Description

Barbara Austen

Becoming a Better Manager

Maria Bernier

Career Development Strategies for Early Career Professionals

Annalisa Moretti & Silvia Mejia

AV 101

Casey E. Davis, Rebecca Fraimow & Elizabeth Walters

Exploring the Eye of History - Activity 3

Martha Mahard & Kathleen Deep