NEA taking the past into the future

ARCHIVAL ADVOCACY AWARD

First awarded in 2002, the New England Archivists Archival Advocacy Award is given annually to an individual or institution demonstrating extraordinary support, politically, financially, or through public advocacy, of New England archival programs and records.

Completed nominations are due by February 15th. Nominations are reviewed and the recipient chosen by the Archival Advocacy Award Committee. Applicants and nominees are informed of the Committee’s decision no later than March 1st.


How to Apply

Nominee Eligibility
This award may be given to any individual who is not a member of the archival profession and who is not affiliated with any library or archives institution.

Preference is given to nominees whose advocacy has had a broad, long-term impact, such as sponsorship of successful political initiatives which have directly aided archives; financial support of important archival programs; increasing public awareness and support for archival issues; or many other types of advocacy.

Nomination Submission
The nomination period begins in December, and completed nominations are due by February 15th. Nominees must be nominated by more than one applicant.

Submit complete applications to RepAtLarge@newenglandarchivists.org with “Archival Advocacy Award Nomination” in the subject line.

Complete nominations will consist of:

  • A cover sheet including
    • Nominee’s name and contact information
    • Nominee’s title and institutional affiliation
    • Applicant’s name and contact information
    • Date of application
    • Applicant’s signature
  • A brief essay (500 words or less) detailing why the nominee deserves the award
  • (Optional) Nominee’s current resume
  • (Optional) Nominee’s publications, work products, course outlines, etc.
  • (Optional) Other supporting documentation

Incomplete nominations will not be considered.

The Archival Advocacy Award Committee may solicit nominations for nominees it feels are deserving of the award.

Nominations may be resubmitted in subsequent award cycles if they are not voted upon favorably when first submitted.


Nomination Review and Recipient Selection
One recipient can be chosen to receive this award each award cycle. The recipient of this award will be chosen on the merit of their nominations. Preference is given to nominees whose advocacy has had a broad, long-term impact, such as sponsorship of successful political initiatives which have directly aided archives; financial support of important archival programs; increasing public awareness and support for archival issues; or many other types of advocacy.

A simple majority vote of the Archival Advocacy Award Committee will determine the recipient. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.

The Archival Advocacy Award Committee may postpone voting on a nomination if additional information is required. In such cases, the Committee Chair will notify the nominator(s) that additional materials are needed. The Committee may only postpone the vote once. If requested by the Executive Board, the Committee Chair will report on the activity of the Committee to the Executive Board in a closed session.

If the Committee does not select a recipient from the nominations, or in the absence of nominations, the award will not be given.


Previous Award Recipients

  • 2016 - ProjectARCC
  • 2015 - Boston Public Library Digital Services and Digital Commonwealth
  • 2014 - Northeast Document Conservation Center
  • 2013 - Not given
  • 2012 - Not given
  • 2011 - Not given
  • 2010 - Not given
  • 2009 - Not given
  • 2008 - Patrick Leahy
  • 2007 - Not given
  • 2006 - Not given
  • 2005 - The History Project
  • 2004 - Not given
  • 2003 - Connecticut Representative Steve Fontana
  • 2002 - Vermont Secretary of State Deborah Markowitz

The Archival Advocacy Award began in 2002.


Procedures

Archival Advocacy Award Committee
Nominations are reviewed and recipients are chosen by the Archival Advocacy Award Committee, which is appointed by the Executive Board annually prior to the start of the application period. The Committee is made up of:

  • the (1) Immediate Past President (serves as Chair)
  • two (2) NEA members in good standing (selected by the Committee Chair)

In selecting the members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.

Committee Files
Archival Advocacy Award Committee files, including nominations, are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.

Timeline

  • By November 1st, Communications Committee begins advertising the award.
  • By November 10th and at the request of Immediate Past President, Communications Committee solicits volunteers from NEA membership to serve on the Archival Advocacy Award Committee.
  • By November 20th, Committee Chair submits final Committee selection to Membership Secretary to verify member standing.
  • Upon verification of membership standing by Membership Secretary, Committee Chair submits final Committee selection to Board for approval.
  • By December 1st, Board approves Committee membership.
  • By December 1st, Communications Committee begins advertising that the nomination period for the award is open.
  • By February 15th, all completed nominations must be submitted to Committee Chair.
  • Within fourteen days of the submission deadline, Committee Chair announces recipient to Board and alerts applicants of decision. President informs in writing the recipient and the recipient’s employer of intention to present the Archival Advocacy Award at the Awards Ceremony of the Spring Meeting and seeks permission from recipient to acknowledge their receipt of the award publicly.
  • At discretion of Board, Communications Committee handles announcements and press releases.
  • At the Award Ceremony at the Spring Meeting, Committee Chair acknowledges recipient and gives recipient a certificate with appropriate inscription. If requested by President and/or Committee Chair, nominators may participate in presentation of award.

Updated 8/6/2015

Questions? Feedback? Contact the Representatives-at-Large at RepAtLarge@newenglandarchivists.org.

 

   Contact Us  Donate to NEA  Policies  
  Facebook icon Twitter icon Linked-in icon Vimeo icon Pinterest icon  

© New England Archivists. All Rights Reserved.

Powered by Wild Apricot Membership Software