New England Archivists (NEA) invites submissions of session proposals for our 2025 Spring Meeting, Innovating the Archives, on March 13-15, 2025 in Springfield, MA — the birthplace of Dr. Seuss!
The deadline for proposals is November 25, 2024.
The 2025 Spring Meeting is near, and this call for proposals is your chance to spread some good cheer! Over three inspiring days of virtual and in-person sessions, special events, and roundtable discussions, we’ll connect and explore the future of our important work, and you’re invited to be a part of it.
The Spring 2025 Program Committee invites proposals on all topics but is especially interested in the following:
- Innovation in your archives
- Instruction in the archives
- Legal issues in archiving (ethics, copyright, access restrictions, etc.)
- Practical tips and tricks
- Successes and failures when trying something new
- Best Practices
- Use of AI, or non-AI technological innovations
- Managing Change
- Innovation as a way to bring the past forward
- Collaboration, both inside and outside of your institution
First-time presenters, current students, early-career professionals, and members of underrepresented communities are encouraged to apply.
Possible Session Types
Sessions should be one hour total at maximum.
STANDARD PRESENTATIONS
One or more speakers present on a common theme. Presentations may include a moderator to steer discussion and/or introduce speakers and the theme.
OPEN FORUM
A moderator leads a topical discussion with everyone in attendance. Forums may include additional moderator(s) to direct breakout conversations.
PANEL DISCUSSION
Three or four participants make brief remarks before discussing a topic together. Discussion includes a moderator to steer the conversation.
LIGHTNING TALKS
Speakers prepare a 3-10 minute presentation that may or may not include slides or images. The number of presenters depends on the time allotted for each.
CASE STUDY DISCUSSIONS
A moderator presents a case or the issue to potential experts, who offer solutions.
“ASK ME ANYTHING” (AMA)
An expert in a specific area provides help to audience members without a presentation. Questions can be submitted ahead of time or asked live.
DISCUSSION
Discussion leaders lead the audience in thought-provoking conversation about current issues in the archives. The session can also include an interactive component such as brainstorming solutions to a problem, sharing workflows, or quiet reflection/writing.
OTHER
If you have an idea for a session not outlined here, let us know!
Note: standard AV (a projector and screen) will be provided for each session. Presenters are expected to provide a laptop to connect to the projector, as well as any additional audiovisual equipment needs.
Collaboration
Do you have a brilliant idea for a presentation but prefer to co-present with others? Share your idea in our spreadsheet and invite others to join you! Use this space to connect with colleagues about potential session topics and formats.
This collaborative space will be accessible until the deadline for proposals, November 25, 2024.
Proposal Submission
To submit a proposal, complete this form.
All submissions will be acknowledged by the Program Committee. If your proposal is selected, your acknowledgment will include instructions about next steps. All presenters must register for the conference upon acceptance at the early-bird rate. They are expected to fund their own travel expenses.
Scholarships and Awards
Meeting and travel scholarships are available through NEA for those in need.
For specific details, refer to the resources below:
Accessibility and Code of Conduct:
NEA is committed to making the Spring 2025 Meeting welcoming and accessible to all presenters and attendees. Presenters are encouraged to ensure that their presentations meet current accessibility guidelines. This includes leaving space on the bottom of presentations to enable closed captioning on slides. If you need help assistance, contact the program chair, Lia Sansoucy. Presenters are also required to abide by the NEA Code of Conduct.
If you need specific accommodations like interpretive services to support your participation in this event, contact the program chair, Lia Sansoucy. For more information about the physical features of the hotel, including accessible rooms, common areas, or special services relating to a specific disability please call 413-781-1010.
We look forward to seeing you all in Springfield!
