First awarded in 2016, the Susan J. von Salis
Student Meeting & Travel Assistance Scholarships are given annually to
support the attendance at the annual Spring Meeting of New England Archivists
student members who would otherwise be unable to attend or who would face undue
financial hardship as a result of doing so. Each scholarship includes
registration for the Spring Meeting (at the student early-bird rate) and up to
$300 for travel and hotel expenses.
Completed applications are due by January 15th. Applications
are reviewed for completeness and eligibility by the Representatives-at-Large,
and recipients are selected by lottery from all complete and eligible applications.
Applicants are informed of the selection results no later than January 30th.
This award honors the memory of Susan J. von Salis, an active and influential member of New England Archivists from 1989 to 2012. Susan’s service to NEA included the offices of Membership Secretary, Representative-at-Large, Chair of the Hale Award Committee, member of the Outreach Committee, and member of the Task Force on Organizational Efficiency. She received the Distinguished Service Award in 2012. A graduate of Smith College, she earned a BA in Religion and Afro-American Studies and a master’s degree in History/Public History, and held positions at Radcliffe’s Schlesinger Library and the Harvard Art Museums Archives.
These scholarships are open to student NEA members
in good standing; the membership status of applicants will be verified by the
Membership Secretary. Institutional members are not eligible to apply.
Individual members are not eligible but may apply for the Meeting & Travel
Recipients cannot be awarded the scholarship in
more than one consecutive award cycle; therefore, recipients from the previous
award cycle are not eligible.
Elected board members are not eligible for the award during their terms in office and for one year after they leave the board.
The application period begins in December, and
completed applications are due by January 15th. Each applicant is permitted to
submit only one application for a Susan J. von Salis Student Meeting &
Travel Assistance Scholarship per award cycle; however, applicants may apply
for other awards in the same award cycle.
Complete applications will consist of:
Reimbursable travel and lodging expenses include hotel, car rentals, public transportation, airfare, parking, taxi/Uber/Lyft, tolls, and either gas or mileage at the IRS standard rate. NEA does not reimburse for meals or hotel incidentals.
Incomplete applications will not be considered.
Application Review and Recipient Selection
Applications will be reviewed by the
Representatives-at-Large to confirm valid student membership and to review
proposed budgets for accuracy. Any applicant found not to be in good standing
will be asked to renew their student membership in order to have their
application considered. If membership is not renewed by a deadline set by the Representatives-at-Large,
the application will not be considered.
Funds will be available each award cycle to grant
at least two scholarships. If only one or two eligible applications are
received, all applicants will receive scholarships. If more than two eligible
applications are received, recipients will be selected by lottery using the Random Name Picker.
If funds allow and more than two eligible applications are received, as many
recipients as possible will be selected by lottery using the Random Name Picker
until no additional complete awards can be made. If no eligible applications
are received, scholarships will not be awarded.
Applications for the Susan J. von Salis Student Meeting & Travel Assistance Scholarships will be considered independently from any other applications submitted by the same applicant to other NEA awards during the same award cycle.
The NEA Treasurer will send checks for the total
amount of each award to each recipient no later than the start of the Spring
Meeting. Funds may only be used toward expenses related to the Spring Meeting
held in the year the scholarship was awarded.
No later than two weeks after the close of the Spring Meeting, recipients will submit receipts for travel and hotel costs to the Treasurer. Unused funds in excess of $20 will be returned to NEA by the recipient.
Susan J. von Salis Student Meeting and Travel Assistance Scholarships Committee
Scholarship records, including applications, are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.Timeline
Questions? Feedback? Contact the Representatives-at-Large at RepAtLarge@newenglandarchivists.org.