NEA taking the past into the future

MEETING & TRAVEL ASSISTANCE SCHOLARSHIP

First awarded in 2014, the New England Archivists Meeting and Travel Assistance Scholarships are given annually to support up to three NEA members in attending the annual Spring Meeting. Each scholarship includes registration for the Spring Meeting (at the early-bird rate) and up to $300 for travel and hotel expenses.

Completed applications are due by January 15th. Applications are reviewed and recipients are chosen by the Meeting and Travel Assistance Scholarships Committee. Applicants are informed of the Committee’s decisions no later than January 30th.


How to Apply

Applicant Eligibility
These scholarships are open to Individual and Lifetime NEA members in good standing; the membership status of applicants will be verified by the Membership Secretary. Institutional members are not eligible to apply. Student members are not eligible to apply but are eligible to apply for the Susan Von Salis Student Meeting and Travel Assistance Scholarship.

Recipients cannot be awarded the scholarship in more than one consecutive award cycle; therefore, recipients from the previous award cycle are not eligible.

Elected board members are not eligible for the award during their terms in office and for one year after they leave the board.

Members of the Meeting and Travel Assistance Scholarship Committee are not eligible for the award during the application cycle in which they serve.

Application Submission
The application period begins in December, and completed applications are due by January 15th. Each applicant is permitted to submit only one application for a Meeting and Travel Assistance Scholarship per award cycle; however, applicants may apply for other awards in the same award cycle.

Submit complete applications to RepAtLarge@newenglandarchivists.org with “Meeting and Travel Assistance Scholarship Application” in the subject line.

Complete applications will consist of:

  • A cover sheet including
    • Applicant's name and contact information
    • Applicant’s title and institutional affiliation (if applicable)
    • Date of application
    • Applicant’s signature
  • A brief essay (500 words or less) describing the benefits of attending the Spring Meeting, including the impact attendance at the meeting will have on the applicant’s professional goals, and the applicant’s need for financial assistance
  • Applicant’s current resume
  • Projected budget specifying award amount, including:
    • Travel costs and hotel costs totalling no more than $300
    • Registration cost at early-bird rate

Incomplete nominations will not be considered.

Application Review and Recipient Selection
A total of up to three applicants may be chosen to receive this scholarship each award cycle. Recipients of this scholarship will be chosen on the merit of their applications, including submission of a realistic budget, and with consideration of financial need. No preference is given on the basis of anticipated participation in the Spring Meeting.

Applicants found not to be in good standing will be asked to renew their membership in order for their application to be considered. If membership is not renewed by a deadline set by the Scholarship Committee, the application will not be considered.

A simple majority vote of the Scholarship Committee will determine the recipients. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.

If the Committee does not select a recipient from the applicants, or in the absence of applications, the scholarships will not be awarded.

Applications for the Meeting and Travel Assistance Scholarship will be considered independently from any other applications submitted by the same applicant(s) to other NEA awards during the same award cycle.


Fund Distribution
The NEA Treasurer will send checks for the total amount of the award to each recipient no later than the start of the Spring Meeting.

Funds can only be used toward expenses related to the Spring Meeting held in the year the scholarship was awarded.

No later than two weeks after the close of the Spring Meeting, recipients will submit receipts for travel and hotel costs to the Treasurer. Unused funds will be returned to NEA by the recipient(s).


Previous Recipients

  • 2016 - Rebecca Fullerton, Alison Glazier, and Kate Wells

Procedures

Audio/Visual Award Committee
Applications are reviewed and recipients are chosen by the Meeting and Travel Assistance Scholarships Committee, which is appointed by the Executive Board annually prior to the start of the application period. The Committee is made up of:

  • the four (4) Representatives-at-Large on the NEA Executive Board (one serves as Chair)
  • the (1) Chair of the Membership Committee
  • and two (2) NEA members in good standing (selected by the Chair of the Meeting and Travel Assistance Scholarship Committee)

In selecting the NEA members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.

Committee Files
Meeting and Travel Assistance Scholarship Committee files, including applications, are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.

Timeline

  • By November 1st, Communications Committee begins advertising the award.
  • By November 10th and at the request of Representatives-at-Large, Communications Committee solicits volunteers from NEA membership to serve on the Scholarship Committee.
  • By November 20th, Scholarship Committee Chair submits final Committee membership to Membership Secretary to verify member standing.
  • Upon verification of membership standing by Membership Secretary, Scholarship Committee Chair submits final Committee membership to Board for approval.
  • By December 1st, Board approves Committee membership.
  • By December 1st, Communications Committee begins advertising that the application period for the award is open.
  • By January 15th, all completed applications must be submitted to Scholarship Committee Chair.
  • Within fourteen days of the submission deadline, Scholarship Committee Chair announces recipients to Board and alerts applicants of decisions. Scholarship Committee Chair seeks permission from winners to acknowledge them publicly in print and at the Awards Ceremony at the Spring Meeting. Scholarship Committee Chair provides award details to Treasurer, including travel and hotel award amounts. Treasurer.
  • At discretion of Board, Communications Committee handles announcements and press releases.
  • No later than the Early-Bird Registration deadline, scholarship winners must register for the Spring Meeting (registration reimbursement provided with travel and hotel award).
  • No later than the start of the Spring Meeting, Treasurer sends checks to scholarship recipients for the total of their travel and hotel award plus the Early-Bird Registration fee.
  • At the Award Ceremony at the Spring Meeting, Scholarship Committee Chair acknowledges recipients.
  • No later than two weeks after the close of the Spring Meeting, scholarship recipients must submit receipts documenting the use of the travel and hotel award funds and unused funds are returned to NEA.

Updated 8/6/2015

Questions? Feedback? Contact the Representatives-at-Large at RepAtLarge@newenglandarchivists.org.

 


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