First awarded in 2014, the New England Archivists Meeting and Travel Assistance Scholarships are given annually to support up to three NEA members in attending the annual Spring Meeting. Each scholarship includes registration for the Spring Meeting (at the early-bird rate) and up to $300 for travel and hotel expenses.
Completed applications are due by January 15th. Applications are reviewed and recipients are chosen by the Meeting and Travel Assistance Scholarships Committee. Applicants are informed of the Committee’s decisions no later than January 30th.
These scholarships are open to Individual and Lifetime NEA members in good standing; the membership status of applicants will be verified by the Membership Secretary. Institutional members are not eligible to apply. Student members are not eligible to apply but are eligible to apply for the Susan Von Salis Student Meeting and Travel Assistance Scholarship.
Recipients cannot be awarded the scholarship in more than one consecutive award cycle; therefore, recipients from the previous award cycle are not eligible.
Elected board members are not eligible for the award during their terms in office and for one year after they leave the board.
Members of the Meeting and Travel Assistance Scholarship Committee are not eligible for the award during the application cycle in which they serve.
The application period begins in December, and completed applications are due by January 15th. Each applicant is permitted to submit only one application for a Meeting and Travel Assistance Scholarship per award cycle; however, applicants may apply for other awards in the same award cycle.
Submit complete applications to RepAtLarge@newenglandarchivists.org with “Meeting and Travel Assistance Scholarship Application” in the subject line.
Complete applications will consist of:
Incomplete nominations will not be considered.
Application Review and Recipient Selection
A total of up to three applicants may be chosen to receive this scholarship each award cycle. Recipients of this scholarship will be chosen on the merit of their applications, including submission of a realistic budget, and with consideration of financial need. No preference is given on the basis of anticipated participation in the Spring Meeting.
Applicants found not to be in good standing will be asked to renew their membership in order for their application to be considered. If membership is not renewed by a deadline set by the Scholarship Committee, the application will not be considered.
A simple majority vote of the Scholarship Committee will determine the recipients. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.
If the Committee does not select a recipient from the applicants, or in the absence of applications, the scholarships will not be awarded.
Applications for the Meeting and Travel Assistance Scholarship will be considered independently from any other applications submitted by the same applicant(s) to other NEA awards during the same award cycle.
The NEA Treasurer will send checks for the total amount of the award to each recipient no later than the start of the Spring Meeting.
Funds can only be used toward expenses related to the Spring Meeting held in the year the scholarship was awarded.
No later than two weeks after the close of the Spring Meeting, recipients will submit receipts for travel and hotel costs to the Treasurer. Unused funds will be returned to NEA by the recipient(s).
Audio/Visual Award Committee
Applications are reviewed and recipients are chosen by the Meeting and Travel Assistance Scholarships Committee, which is appointed by the Executive Board annually prior to the start of the application period. The Committee is made up of:
In selecting the NEA members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.
Meeting and Travel Assistance Scholarship Committee files, including applications, are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.
Questions? Feedback? Contact the Representatives-at-Large at RepAtLarge@newenglandarchivists.org.