New England Archivists
Fall Conference
Simmons College
November 2-3, 2012


Friday, November 2, 2012

9:00 am to 5:00 pm

Classes and workshops

     SAA - DAS Achieving Email Account Preservation with XML
How do you successfully manage and preserve e-mail? Your instructor will examine two XML schemas developed for e-mail account archival preservation: the E-Mail Account Preservation schema and the PeDALS schema.

     Introduction to Records Management
The Introduction to Records Management workshop for the 2012 NEA Fall Meeting is an all-day workshop designed to provide a general overview of the current techniques and best practices in designing and implementing a records management program. The workshop is geared towards students interested in learning about records management or professional archivists tasked with implementing a records management program at their local institution or organization.

1:00 pm to 5:00 pm

     Marketing Your Archives : Get the Word Out!
This workshop will present some approaches for marketing programs and new initiatives in the archives or records center. It will begin with a discussion of marketing strategies to include topics such as marketing philosophy, communication plans, the use of social networking, and the creative process. In the hands-on portion attendees will write a mock press release and will develop ideas for logos and taglines. The workshop is intended for those with an interest in developing basic marketing techniques.

2:00 pm to 3:30 pm

  • Massachusetts Historical Society
  • Warren Anatomical Museum at Countway Library of Medicine
  • Isabella Stewart Gardner Museum
All tours will meet at the tour sites.

3:00 pm to 5:00 pm

Resume Review

Saturday, November 3, 2012

7:30 am to 10:15 am


8:00 am to 9:00 am

New member breakfast

9:00 am to 10:15 am

Concurrent Sessions

     How to Talk to Strangers
Growing up, we were always told not to talk to strangers. Now we have to! Help! This session will discuss how to build and utilize a professional network. What worries you about professional networking? Are you looking for ways to strengthen your networking skills? This conversation will offer an opportunity to address both the challenges and rewards of networking as well as networking strategies that may work for you. The conversation will be guided by a seasoned veteran and a new professional who will offer thoughtful and complementary perspectives on networking in the archival field. Come with your own questions about networking and share your suggestions for improving the networking experience.
  • Karen Adler Abramson, Chief Archivist, JFK Presidential Library and Museum
  • Beth Carroll-Horrocks, Head of Special Collections, State Library of Massachusetts
  • Laina Lomina, Content Analyst, Credo Reference
     Grant Writing for the 99%
How should smaller repositories approach the process of finding and preparing grants? Panelists will offer suggestions on where to look, resources to help, what to expect from the process, and how to make your library or archive's needs known to your organization's development department, if you are fortunate enough to have one. Panelists will also discuss their past and present experience navigating the grant process, and share what they have learned from their successful -and unsuccessful -- proposals.
  • Angelina Altobellis, Preservation Specialist, NEDCC
  • Joan D. Krizack, Consulting Archivist
  • Krystal Rose, Project Manager for the Online Learning Community, Mystic Seaport
  • Claire Calabretta, Associate Director of Institutional Advancement, Mystic Seaport
  • Susan Kietzman, Grant Writer, Mystic Seaport
     Archival Software: What's the Best Fit for your Repository?
Many repositories are working day-to-day with rudimentary archival software, and it can be difficult to determine where to turn when you're ready to upgrade. In this session, two specific archival software programs will be discussed. Kristen Swett will talk about how the Boston City Archives uses Archivists' Toolkit and Rebecca Parmer will discuss how the USS Constitution Museum uses Re:discovery. These talks will answer general questions about the individual software programs, and will provide valuable insight from those that use them everyday. To discuss "next step" options for those repositories that have gained intellectual control over their holdings, Sarah Shoemaker will talk about how the Robert D. Farber University Archives & Special Collections at Brandeis University uses Blogger, Flickr, LibGuides and other low-cost or free programs to promote collections and disseminate information to patrons.
  • Susan Pyzynski, Associate Librarian, Houghton Library for Technical Services, Harvard University
  • Sarah Shoemaker, Director of University Archives and Special Collections, Brandeis University
  • Rebecca Parmer, Archivist, USS Constitution Museum
  • Kristen Swett, Archivist, City of Boston Archives

10:15 am to 10:45 am

Coffee Break with the Vendors

10:45 am to 12:00 noon

Concurrent Sessions

     Revisiting Archive Internships
It's been 5 years since Donna Webber and Jeannette Bastian wrote a book about conducting internships. The system has changed a great deal in the intervening years. This panel will discuss the new developments Simmons is adding to their archive internships from the point of view of Danna Webber, a supervisor, and Abigail Cramer, a student who has gone through the new version.
  • Jessica Steytler, Archivist, Congregational Library
  • Donna Webber, Faculty member, Simmons College GSLIS
  • Abigail Cramer, Archives Assistant, Northeastern University Archives and Special Collections
     Swimming with the Tide of Electronic Records
Records Management [RM] relies on working closely with the records creators. What can archivists learn from Records Managers about how to deal with Electronic Records? In what ways does being proactive help to achieve the result of good recordkeeping? How has being proactive affected your relationship with the record creator? Have different recordkeeping requirements affected how you approach the users? What incentives have been used to make electronic recordkeeping seem more appealing to the end users? Come to learn the strategies different organizations use with electronic records management programs.
  • Abraham Miller, Records Clerk, Merril Corporation at DLA Piper
  • Jill Snyder, Records Policy Analyst, Office of the Chief Records Officer at NARA
  • Megan Wheaton-Book, Assistant Archivist, Wheaton College
     Archivists and Digital Curation
There is a growing need for archivists to be armed with a skill set to successfully approach digital curation and preservation. Ross Harvey, author of Digital Curation: A How-to-do-it Manual, will provide a general and informative discussion on these topics. Panelists will also describe the role that archivists must take in digital curation and preservation projects. Nancy McGovern will focus on the digital curation and preservation of e-science projects, while Olga Umansky will discuss her experiences with undertaking digital preservation initiatives at a smaller repository.
  • Micah Altman, Director of Research and Head/Scientist, Program on Information Science, MIT
  • Olga Umansky, Librarian/Archivist, Boston Psychoanalytic Society and Institute Archives
  • Nancy Y. McGovern, Head of Curation and Preservation Services, MIT Libraries
  • Ross Harvey, Faculty member, Simmons College GSLIS

12:00 noon to 1:15 pm


1:15 pm to 2:00 pm

     NEA Roundtables
Approved earlier this year, NEA roundtables will offer members new ways to collaborate and explore common issues and interests. Come hear leaders in the profession discuss how roundtables can enrich the archival community, advance the mission of NEA, and enhance the experience of NEA members. Find out how to start or join a roundtable, discover the benefits of participating in roundtables, and ask questions about this new way to get involved. There will be time at the end of the session for members to discuss forming specific roundtables

2:00 pm to 3:15 pm

Concurrent Sessions

     Things They Didn't Teach Me in Library School
We learn a lot in library school, but there's still a host of skills that school can't teach. Our panelists, Marta Crilly, Samuel Smallidge, and Janaya Kizzie will discuss what they have learned out in the field. Topics to be discussed: Unusual formats; Navigating Ebay to get acquisitions; Multitasking; Managing outreach on a shoe-string budget; Using social media effectively; Arranging a successful site visit: off in the field or in your own organization. There will be a Q&A session following the panelist discussions.
  • Jessica Steytler, Archivist, Congregational Library
  • Janaya Kizzie, Archivist, RBS Citizens Financial Group
  • Sam Smallidge, Archivist, Converse
  • Marta Crilly, Assistant Archivist, City of Boston Archives
     Promoting your Collections through Metrics

Measurement is your friend. Every aspect of archival work can be measured and those metrics used to design, improve, and market what you do. Panelists will discuss the value chain of assessment, specific metrics including processing workflow and outcomes, and grant program requirements for assessment.

  • Kathryn Hammond Baker, Deputy Director, Center for the History of Medicine, Countway Library, Harvard Medical School
  • Emily R. Novak Gustainis, Collections Services Archivist, Center for the History of Medicine, Countway Library, Harvard Medical School
  • Veronica Martzahl, Records Archivist, Digital Collections and Archives, Tufts University and Deputy Chair, Massachusetts State Historical Records Advisory Board
     Creating Your Career: Alternatives to traditional employment
In the current economic environment, we all know how difficult it can be to find your dream job, much less any full-time position. This interactive session will offer an opportunity to talk with professionals from the archival and records management communities who are making careers outside of the "typical" archives jobs. The panel will offer their experiences, discuss what you need to know when considering starting your own business, and answer your questions. Please come prepared to help direct the discussion and liberate your options!
  • Melissa Mannon, ArchivesInfo, Inc.
  • Susan Chapeldaine, CCIM Consulting
  • Cynthia G. Swank, Inlook Group

3:30 pm to 4:45 pm

Concurrent Sessions

     Peering through the Kaleidoscope: The Changing Landscape of Archival Education
Archival studies are an evolving discipline where new knowledge fields are rapidly developing and traditional ones are constantly changing. Simmons faculty discuss their perspectives on the future of archives education focusing on emerging fields such as social justice, international archives and cultural heritage convergence, and on new directions in traditional fields such as standard, description and access.
  • Jeannette Bastian, Faculty member, Simmons College GSLIS
  • Joel Blanc-Rivera, Faculty member, Simmons College GSLIS
  • Martha Mahard, Faculty member, Simmons College GSLIS
  • Kathy Wisser, Faculty member, Simmons College GSLIS
     Wait -- I'm an Archivist, Not a Manager! : How to be a manager when you weren't expecting it
It is not unusual to find yourself in the position of Manager. In these days of slimmer staff, these additional expectations can be overwhelming and make it even more challenging to accomplish all we have on our plates. We are responsible for interviewing and hiring employees and interns, supervising staff and volunteers, writing and delivering performance reviews and departmental reports, handling difficult situations and employees, balancing budgets, overseeing time sheets, schedules, etc. We are expected to accomplish all of that in addition to our "regular" responsibilities with limited financial and staffing resources. Speakers will offer their "on the ground" insight and advice, in part based on your questions and concerns. Come and learn how to improve your management skills and how your colleagues are succeeding at being Archivist/Managers. Attendees are encouraged to submit questions in advance to the panel chair with the subject line "NEA management session question." Bibliography Processing Plan Workflow
  • Jennifer Fauxsmith, Massachusetts State Archives, Chair
  • Claudia J. Morner, Ph.D.
  • Mark Vassar, Lead Manuscript Cataloger, Schlesinger Library
  • Michele Lavoie, Archivist, American Academy of Arts and Sciences
     Innovation in the Archives
An exploration of recent innovations, such as the use of QR codes in exhibits and transcription tools with digitized archival collections. Panelists will discuss how well these innovations have worked, other avenues they explored, and how constituents have responded.
  • Bonnie Burns, Librarian for Geographic Information Services, Harvard Map Collection
  • Suzana Lisanti, Edgerton Digital Archive Project Coordinator, MIT
  • Rebecca Federman, NYPL Labs

4:45 pm to 5:00 pm

Closing Reception