First awarded in 2016, the New England Archivists Inclusion and Diversity Session and Travel Assistance Award is given annually to the presenters of one session during the annual Spring Meeting. The session must be dedicated to issues of inclusion, diversity, and social justice within the profession.
The sponsored session will be chosen from the proposals submitted to the Spring Meeting Program Committee; there is no separate application process. The presenters of the session will be eligible for a total of up to $900 in reimbursement for travel and hotel expenses.
This award has been approved as a three-year pilot program for 2016, 2017, and 2018. At the end of the three-year period, the effectiveness of this award in achieving the objective of highlighting issues of inclusion, diversity, and social justice within the profession will be evaluated and changes may be made.
Any session proposal submitted by NEA members in good standing to the Spring Meeting Program Committee is eligible for this award. First-time presenters and new and student members are strongly encouraged to apply.
Members of the Inclusion and Diversity Session and Travel Assistance Award Committee are not eligible for the award during the application cycle in which they serve.
The sponsored session will be chosen from among the proposals submitted for the NEA Spring Meeting in response to the general call for proposals. There is no separate application process for this award, but presenters must indicate in their submissions that they wish to be considered for this award.
Application Review and Recipient Selection
After the proposal deadline, the Inclusion and Diversity Session and Travel Assistance Award Committee will work with the Spring Meeting Program Committee to access and review all of the proposals which have been submitted for sponsorship consideration. Proposals not selected for sponsorship will still be eligible for inclusion on the general Spring Meeting program and will be evaluated with all other proposals by the Spring Meeting Program Committee.
Recipients of this award will be selected for submitting a proposal which draws an explicit connection between the session content and/or archival work, collections, or processes and the issues of inclusion, diversity, and social (in)justice. The connection does not have to be self-evident, but it must be clearly articulated in both the proposal and the presentation itself.
Session proposals will be evaluated on how unique (relative to past award winners) and compelling the presentation topic is and the coherence of the proposal. As proposals are crafted, consider whether the proposal is specific, well-organized, and described persuasively. ing vote.
A simple majority vote of the Award Committee will determine the recipients. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.
If the Committee does not select a recipient from the applicants, or in the absence of applications, the scholarships will not be awarded.
Proposals are considered for the Inclusion and Diversity Session and Travel Assistance Award independently from any applications submitted by the same applicant(s) to other NEA awards during the same award cycle.
The NEA Treasurer will send reimbursement checks to the award recipient(s) after all relevant receipts have been submitted. The total will not exceed $900. The deadline for receipt submission is two weeks after the close of the Spring Meeting.
Inclusion and Diversity Session and Travel Assistance Award Committee
Session proposals are reviewed and recipients are chosen by the Inclusion and Diversity Session and Travel Assistance Award Committee, which is appointed by the Executive Board annually prior to the start of the application period. The Committee is made up of:
In selecting the members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.
Inclusion and Diversity Session and Travel Assistance Award Committee files are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.
Questions? Feedback? Contact the Inclusion and Diversity Coordinator at email@example.com.