NEA taking the past into the future

INCLUSION & DIVERSITY SESSION AND TRAVEL ASSISTANCE AWARD

First awarded in 2016, the New England Archivists Inclusion and Diversity Session and Travel Assistance Award is given annually to the presenters of one session during the annual Spring Meeting. The session must be dedicated to issues of inclusion, diversity, and social justice within the profession.

The sponsored session will be chosen from the proposals submitted to the Spring Meeting Program Committee; there is no separate application process. The presenters of the session will be eligible for a total of up to $900 in reimbursement for travel and hotel expenses.

This award has been approved as a three-year pilot program for 2016, 2017, and 2018. At the end of the three-year period, the effectiveness of this award in achieving the objective of highlighting issues of inclusion, diversity, and social justice within the profession will be evaluated and changes may be made.


How to Apply

Applicant Eligibility
Any session proposal submitted by NEA members in good standing to the Spring Meeting Program Committee is eligible for this award. First-time presenters and new and student members are strongly encouraged to apply.

Members of the Inclusion and Diversity Session and Travel Assistance Award Committee are not eligible for the award during the application cycle in which they serve.

Application Submission
The sponsored session will be chosen from among the proposals submitted for the NEA Spring Meeting in response to the general call for proposals. There is no separate application process for this award, but presenters must indicate in their submissions that they wish to be considered for this award.


Application Review and Recipient Selection
After the proposal deadline, the Inclusion and Diversity Session and Travel Assistance Award Committee will work with the Spring Meeting Program Committee to access and review all of the proposals which have been submitted for sponsorship consideration. Proposals not selected for sponsorship will still be eligible for inclusion on the general Spring Meeting program and will be evaluated with all other proposals by the Spring Meeting Program Committee.

Recipients of this award will be selected for submitting a proposal which draws an explicit connection between the session content and/or archival work, collections, or processes and the issues of inclusion, diversity, and social (in)justice. The connection does not have to be self-evident, but it must be clearly articulated in both the proposal and the presentation itself.

Session proposals will be evaluated on how unique (relative to past award winners) and compelling the presentation topic is and the coherence of the proposal. As proposals are crafted, consider whether the proposal is specific, well-organized, and described persuasively. ing vote.

A simple majority vote of the Award Committee will determine the recipients. Votes are submitted by Committee members privately to the Committee Chair, who compiles them and provides the Committee with the results. In the case of a tie, the President will cast the deciding vote.

If the Committee does not select a recipient from the applicants, or in the absence of applications, the scholarships will not be awarded. 

Proposals are considered for the Inclusion and Diversity Session and Travel Assistance Award independently from any applications submitted by the same applicant(s) to other NEA awards during the same award cycle.


Fund Distribution
The NEA Treasurer will send reimbursement checks to the award recipient(s) after all relevant receipts have been submitted. The total will not exceed $900. The deadline for receipt submission is two weeks after the close of the Spring Meeting.


Previous Recipients

  • 2016 - Session: "Boston Public Schools Desegregation: From Digital Library to Classroom" presented by:
    Giordana Mecagni, Head of Special Collections and University Archivist, Northeastern University
    Patricia Reeve, Associate Professor of History, Suffolk University
    Marilyn Morgan, Archives Program Director, University of Massachusetts Boston
    Josue Sakata, Assistant Director of Implementation, History and Social Studies, Boston Public Schools
    Andrew Elder, Digital Archives and Outreach Librarian, University of Massachusetts Boston
    Julia Collins Howington, University Archivist and Moakley Institute Director, Suffolk University

Procedures

Inclusion and Diversity Session and Travel Assistance Award Committee
Session proposals are reviewed and recipients are chosen by the Inclusion and Diversity Session and Travel Assistance Award Committee, which is appointed by the Executive Board annually prior to the start of the application period. The Committee is made up of:

  • the (1) Inclusion and Diversity Coordinator (serves as Chair)
  • one (1) member of the Spring Meeting Program Committee (nominated by the Spring Meeting Program Committee Chair)
  • and one (1) NEA member in good standing (selected by the Committee Chair)

In selecting the members of the Committee, the Chair should strive to create a committee that is diverse and inclusive, reflecting a range of tenure in the profession and NEA, geographical representation, gender, and professional practice.

Committee Files
Inclusion and Diversity Session and Travel Assistance Award Committee files are stored on NEA’s content management system and managed in accordance with the NEA Record Schedule.

Timeline

  • In conjunction with the Spring Meeting call for proposals, a reminder about the sponsored session award will be highlighted by the Communications Committee.
  • At the request of Inclusion and Diversity Coordinator, Communications Committee solicits volunteers from NEA membership to serve on the Award Committee.
  • Once decided, Committee Chair submits final Committee membership to Membership Secretary to verify member standing.
  • Upon verification of membership standing by Membership Secretary, Committee Chair submits final Committee membership to Board for approval..
  • In accordance with Spring Meeting Program Committee deadlines for proposal selection, Committee Chair notifies Program Committee Chair and award recipients of decision and seeks permission of award recipients to acknowledge them publicly in print and at the Award Ceremony at the Spring Meeting.
  • Acknowledgement of sponsorship will be included in the Spring Meeting program, and a brief announcement will be made at the start of the session.
  • At the Award Ceremony at the Spring Meeting, Scholarship Committee Chair acknowledges recipients.
  • No later than two weeks after the close of the Spring Meeting, recipients submit receipts totalling no more than $900 to the Committee Chair and NEA Treasurer for reimbursement. The NEA Treasurer will process reimbursement requests and mail checks to recipients in a timely manner.


Questions? Feedback? Contact the Inclusion and Diversity Coordinator at diversity@newenglandarchivists.org.

 

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